Kiosk Checkin / Scheduler
Autoflow Kiosk is designed to simplify even the busiest lobbies by leveraging the kiosk already in the customers pocket, their phone!
Kiosk can be used by the client to check-in their vehicle or schedule appointments.
Alternatively, the Kiosk can be a handheld check-in device held by counter staff, ensuring all details are entered and nothing is missed.
Checkin Kiosk
Checkin QR Code
Self Service Check-In
- Guests can simply scan the QR code with their mobile device to initiate the check-in process.
- Scanning the QR code takes the guest to Step 1 in the check-in process.
Checkin Kiosk – Step 1
Phone Number – Client/Staff Input
- Enter a phone number
- Click next
Note: This can be any phone number, it does not have to be text friendly.Checkin Kiosk – Step 2
Details – Client/Staff Input
- If new client, enter name, address, additional contact info and vehicle info
- If existing client, the number will be recognized and populate client info
- Select previous vehicles or add a vehicle
- Enter mileage
- Click next
Checkin Kiosk – Step 3
Service – Client/Staff Input
- Select service from the menu options
- These are customized by the admin
- Click Next
Service – Client/Staff Input
- Select service from the menu options
- These are customized by the admin
- Click Next
Checkin Kiosk – Step 4
Questionnaire – Client/Staff Input
- Optional, clients can answer questions
- These are customized by the admin
- Click Confirm to move forward to Additional Notes
- These are customized by the admin
- Additional notes
- Here notes can be added to each Product / Service selected
- Click Confirm
Checkin Kiosk – Final Step
Review – Client/Staff Input
- Review the data
- Any errors or missing info will be highlighted red
- Click Submit
- Confirmation will flash on the green bars, and KIOSK will reset for next client.
- Client will receive checkin text, if checkin status is loud in shop, and client did not opt out of updates.
Hand off from the Kiosk to the Active Customer Page
Service Advisors can be notified (If enabled) when a Kiosk checkin has occurred.
- Notifications will be at the bell or via push notification.
- Email notification is also delivered to shop email specified in Company Setup page
Additional Information for KIOSK additions is visible in the details section
Scheduler Kiosk
Select services – Step 1
Select date and time - Step 2
- Appointment slots will show available if no other appointment is listed in Autoflow.
- Select available slot
- Click next
Steps 3-6 are identical to Checkin Kiosk steps 1, 2, and 4.
- Before submitting, users can review their data
- Click the Submit button to submit
- Page redirects upon successful submission
- Client will receive instant text or email confirming appt. (scheduler only)
- Shop will be notified.
Appointments immediately go to the “Future Scheduled Appointments” tab
Like the checkin kiosk, the scheduler places appointments directly onto the Active Customer Page. Click to expand the Appt. tab.
Service Advisors Notifications:
(if enabled)
- Notifications will be at the bell or via push notification.
- Email notification is also delivered to shop email specified in Company Setup page
- Advisors can immediately text or call clients if a conflict in scheduling requires assessment.
- Click Details tab under client name to see Kiosk form details, or refer to the email sent to the shop.
Related Articles
Setting up Kiosk
To Access KIOSK Setup, login as the admin. On the setup page you will find your links which can be embedded on your website or used to open the Kiosks on other devices. 1. Questionnaire This is where you can gather information beyond regular contact ...Kiosk Setup
Setup and Options Appointment Slot Intervals Intervals: One hour, 30 min, or 15 min intervals, depending on your preference Max Appointments per Time interval can be set from –NONE– or 1-10 Max Appointments per Day Next Available Appointment: Client ...Using the Kiosk feature
Kiosk can be used by the client to check-in their vehicle or schedule appointments. Alternatively, the Kiosk can be a handheld check-in device held by counter staff, ensuring all details are entered and nothing is missed. Checkin Kiosk – Step 1 Phone ...Web Widget Setup - Kiosk Scheduler & Text Widgets
If you do not currently have Kiosk added as part of your shop package, please contact our sales team to assist in adding the Kiosk and Widget functions. (469) 202-4090 information@autoflow.com All processes detailed below can also be found on the ...Scheduler Widget
Client View: Autoflow scheduler on your website To Begin: Your website developer will need to install the widget on your site. Ask your web-dev to contact support@autoflow.com Client View: Website Modal When prospective clients click on the button it ...